Knowing the type of invoice that must be issued when carrying out a transaction, or the type of document that must be received to be able to deduct it or not, is vital for the correct functioning of the company and not falling into any illegality.
- We show you the minimum content that a simplified and complete invoice must have, as well as the differences and similarities between both documents.
- Do not forget that these invoices will be affected in their treatment differently with the news of the Immediate Supply of Information as of July 1, 2018
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- What is an ordinary invoice?
- Ticket or simplified invoice?
- What is the difference between ticket and invoice?
- So which one to apply for?
Despite having made hundreds of invoices, for many the world of billing remains a question mark. The first thing you need to know is that there are two types of invoices with which it is possible to document an economic operation: the complete invoice and the simplified invoice.
From July 1, 2018 Some aspects of the Immediate Supply of Information will change, which will entail a new treatment of invoices depending on whether they are simplified or complete. If you want to stay up to date with these and other news, take a look at our content on the SII or VAT Online.
Some of the typical questions are: What types of invoice are there? Is a ticket the same as a simplified invoice? Can we both deduct them? What are the differences between a complete and simplified invoice? Next, we solve them.
1.What is an ordinary invoice?
The ordinary or complete invoice is the document issued by companies and self-employed workers who have carried out the operations. They are the invoices that we usually see and that serve to leave proof of a commercial operation, whether it is the purchase and sale of a product or the provision of a service.
This document must contain some minimum fields to be legal:
- Invoice number
- Expedition date
- Tax data of the issuer and recipient of the invoice
- Concept
- Amount
- Breakdown of taxes applied.
In other types of invoices it is not necessary to include all the data mentioned above for the ordinary ones. Let's think about the bills we handle daily in our lives as consumers. Simplified invoices are those issued by establishments such as restaurants, mechanics, hairdressers, etc.
2.Ticket or simplified invoice?
It is very common not to know the differences between a ticket or a simplified invoice. A ticket is a simple receipt that serves as proof of payment and that it can only be issued with the national currency.
As simple as when we go to a store and buy clothes. The document that the establishment usually gives us is a ticket detailing each of the products purchased.
Now, with the entry into force of the new billing regulations in 2013, we can say that The simplified invoice began to be the substitute for the ticket. He minimum content What you should have is:
- Simplified invoice number
- Expedition date
- Name or company name and NIF
- Concept: description of the product delivered or the service provided
- Applied tax rate
- Total
Thus, at first glance, there are not many differences in content between a complete invoice and a simplified one. However, there are. Let's see them below.
3.What is the difference between ticket and invoice?
Firstly, in simplified invoices it is not necessary to include the receiver data of the invoice while in complete invoices it is mandatory that they appear. Furthermore, in simplified invoices they must include the total consideration, in complete invoices they must not, it must be broken down into tax base, VAT rate and VAT rate.
On the other hand, in simplified invoices you only have to identify the type of good delivered or service provided in the operation. However, in the complete ones you must make a Complete description of the sale of the good or provision of the service carried out.
Likewise, in simplified invoices it is not necessary to include the VAT tax fee.
On the contrary, complete invoices must expressly state the VAT fee.
In addition, there is the case that simplified invoices cannot always be issued. In summary, the regulations only allow issuing a simplified invoice in these cases:
- When the amount does not exceed 400 euros, VAT included.
- When it is a corrective invoice.
- Operations in which the previous billing regulation, approved by RD 1496/2003, allowed the issuance of tickets, such as those operations that do not exceed 3,000 euros, VAT included: ambulance sales or services, transportation of people and their luggage , hospitality and restaurant services, hairdressing services, among others.
However, it must be kept in mind that a simplified invoice cannot be issued in the intra-community deliveries of goods or distance sales, For example. You can see the rest of the cases in the following link.
4.So… which one to request?
The biggest difference between both documents is that the invoice, having the tax information of both subjects, issuer and receiver, allows VAT deduction. That is, in model 303 we can include that invoice as VAT. While with the simplified invoice, this is not possible. Instead, will be counted as an expense or, within model 130 for self-employed workers (200 for companies) and in the income tax return.
Now, there are always exceptions. The important thing is to remember that In order to deduct VAT with a simplified invoice, the sender must state necessarily the NIF of the recipient and his address, and the fee passed on, which must be entered separately.
Fountain: SAGE
