The self-employed can deduct in their tax returns a large part of the expenses related to your activity. When preparing a tax return, it is very common to come across some expense that we do not know if it is deductible or not. It may be because the expense has a dubious relationship with our activity or because, despite having incurred it, we do not have an invoice to justify it.
For those of you who find yourself in the second of these situations, it must be clarified that there are certain expenses that can be deducted, even if there is no invoice to prove it. In this sense, you must know that, although there is no obligation to have the invoice, it does not mean that there does not have to be a document that justifies it, such as a bank statement.
Next we will see which of these expenses are fully deductible and valid for tax verification.
Social Security
Every month we see how it is deducted from our account, but no one has an invoice associated with it. We talk about the Social Security fee, an organization that does not issue invoices.
Despite this, the way to justify and deduct this expense is facilitating the bank receipt of the account charge. However, in the event of verification, it is rare for them to ask to justify these amounts, since, as a Public Administration, they themselves can verify how much has been paid for these items.
Salaries and freelance fee
Payments made to your employees for salaries and extra payments They are deductible. In order to justify this, you can provide copies of the payroll signed by the workers or the bank receipt of the transfer.
In the same line we can find the self-employed fee. In order to deduct it, we must provide bank receipts for the charges made for that concept.
Some taxes
There are certain taxes that are part of the worker's activity and that are tax deductible even if we do not have an invoice to prove it.
Among them, we find, for example, the Tax on mechanical traction vehicles or the Real Estate Tax (IBI). If the property or vehicle is used for the activity, they may be deductible expenses without the need for an invoice.
The same happens with the rates. For example, a trademark registration fee, ford or garbage fee can be deductible through a mere proof of payment.
Insurance policies
Any type of policy hired that is directly related to the self-employed activity is deductible. To do this, once again you only need the bank charge to justify it to the Treasury.
In this case, there is some exception and that is that this expense may not exceed 4,500 euros, including, in addition to the policy itself, the spouse's contribution and that of children under 25 years of age.
Banking expenses
The card fees, commissions for transfers, direct debits and returns, interest on bank loans or commissions for the maintenance of the account, among others, are financial expenses that, although the bank does not give us an invoice that proves said expense, are deductible expenses in most cases.
We will can credit them through the corresponding bank statement and, only, if all these expenses are directly related to the activity.
Commercial contracts
The expenses of public deeds and private contracts are also tax deductible (deeds of incorporation, sale of second-hand vehicle, rental deposits, etc.).
On many occasions, although they are usually commercial contracts where there is a legal transaction and an exchange of money, an invoice is not issued. In these cases, and provided that the contract by which the operation is justified contains all the data required to have an invoice, The contract will be the accreditation and justification of the expense we have had.
Expenses in foreign countries
It may happen that during our activity we acquire products or services in other countries. In these cases, if they are linked to the activity itself, may also be included as an expense, and can be justified with the accompanying receipt or any other proof of payment.
Fountain: SAGE
