The management of master data in SAP within an organization must be clear when implementing a data maintenance strategy to ensure quality. When SAP is first implemented, master data is typically installed in different ways, whether for materials or BP (load files with specific transactions such as Migration Cockpit, through an interface for entering the data, etc.).
Sometimes we need to modify specific data that wasn't loaded at the start of the SAP implementation. What solution does the system offer to be able to edit that specific data?
MASS transaction for master data changes in SAP
The MASS transaction in SAP is a useful tool to perform Mass changes to master data in SAPWe access the transaction itself and see how to modify multiple master data objects in SAP.
- Access to the MASS transaction:
- Open SAP and execute the transaction MASS.
- Choose the object type that you want to modify (for example, Profit Center, Material Master, Business Partner, etc.).
- Selecting fields to modify:
- On the next screen, select the fields you want to modify. For example, Material Master.
- Selection conditions:
- Define the conditions for selecting the records you want to modify.
- Define the conditions for selecting the records you want to modify.
- Monitoring changes:
- A window will appear with the number of records to be modified.
- Click on View all records to view the change monitoring screen.
- Mark with an “X” the posting lock checkbox for the records you want to modify.
- Apply the changes:
- Enter the new value you want to enter.
- Passes the value to each of the registers.
- Finally, press the Save button to apply the changes.
The transaction MM17 It directly facilitates, for example, the conversion of a material master data. It works the same as MASS, since what we do is directly select the field we want to modify from the materials we want to modify and then apply it, saving the same.
We select the table we are going to modify and the field we want to change.
For example the group of articles:
The system displays a warning pop-up telling you what you are going to do, there is no turning back.
Once the data has been modified, we have the Modification Log:
If we enter transaction MM03 and go to the material, we can see how the item group data has been modified by L003
This SAP functionality is very good not only for a single record, but also for when we need to modify a very large amount of data, which would be very tedious to do manually, one by one.
In my experience as a consultant, it is highly recommended to use this transaction, but with caution, as the data must be treated with special care to avoid creating inconsistencies in the system.
Ultimately, efficient management of master data in SAP is crucial to ensuring the quality and consistency of information within an organization.
Tools such as transactions MASS and MM17 They allow for quick and accurate mass modifications, especially useful when updating large volumes of data. However, it's essential to use these features with caution, as poor master data management can lead to inconsistencies in the system.
Proper implementation and maintenance of master data in SAP ensures a solid foundation for the company's daily operations and strategic analysis.
Discover our SAP training
We have our Master in Financial Management and Functional Consulting SAP S/4HANA Finance, Official Sap S/4Hana Sourcing And Procurement Certificate and Sap S/4Hana Finance Official Certificate.
