Intrastat Report In SAP: Due to the concept of the Single Market within the EU, there is free movement of goods, people, and services between EU countries. In return for this elimination of borders, all companies trading with other EU countries are required to submit an Intrastat report.
The purposes of this report can be summarized in the following points:
- They are used as a basis for the Economic and Monetary Union (EMU) to determine economic policies.
- It is a calculation basis for calculating the balance of payments between the countries of the European Union.
- For businesses, it can be used to develop business strategies.
- In conjunction with value-added tax (VAT) and EC sales tax (ESL), the Treasury can detect discrepancies in tax returns.
Each EU member country collects data at the national level, and once the information is consolidated, it is sent to the EU statistical office (Eurostat), which compiles and presents the final report.
We need to make different parameterizations in our system in order to be able to process everything correctly.
Managing information providers for the Intrastat report in SAP
This app manages companies that are required to file an Intrastat declaration.
Each information provider will have its associated data, as well as the format of the file to be sent.
- Data from the Information Provider (Company), which carries over data from the Financial area to avoid discrepancies.
- Basic Parameters, which indicate the exchange rate, file format, and declaration levels for goods inflows/outflows.
- Centers from which data to be declared must be generated
- Centers abroad (if applicable)
This app manages Intrastat service codes.
PRODUCT CLASSIFICATION
As with other tariff codes, the system has two different APPs: one for the initial classification of a material/product. The other is for reclassification (modification of the assigned tariff code).
In both cases, it is possible to select more than one product for mass classification/reclassification.
DECLARATION CREATION
We use these apps that the Fiori system offers us to be able to create that declaration.
By generating this Job (background process), the system automatically collects the relevant documents for the Intrastat declaration to be submitted.
When you run this app, the system displays a report with the latest statements issued.
Within this list, it is possible to see relevant data for each statement.
- Direction. Indicates whether the declaration is for Import or Export.
- Fiscal year and period of the declaration.
- Declaration status. Only those with the "Released" status can generate a file.
- Flag indicating whether the statement is correct or has items with incomplete data.
- File created: The file with the declaration has already been generated.
- Number of items (logistical documents) contained in the declaration
- Amount and currency of the declared total.
- User responsible for the declaration and generation of the file.
RELEASE OF THE DECLARATION
The process concludes with the release of the declaration and the generation of the corresponding EDI-formatted file for subsequent upload into the competent authority's system.
To release a declaration, we must hover over it and click the flag icon. A release can be canceled by clicking the "Cancel Release" icon.
After clicking the unlock icon, a pop-up will appear that we must confirm to complete the unlocking.
Once it has been released, the treatment status is updated to “Released” and the user who made the release is in the “Released by” column.
To generate the file, the declaration must be released. To do this, hover over the record in question and click the icon. 
.
A pop-up window will then appear in which we will indicate the directory where we want the file to be stored on our computer.
With these steps, we will have released the file and completed our intervention. These merchandise movements have been reported.
Note that this configuration section is related to Finance, so we should work together to configure everything in a way that the user can do it mechanically on a monthly basis.
Discover our SAP training
We have our Master in Financial Management and Functional Consulting SAP S/4HANA Finance, Official Sap S/4Hana Sourcing And Procurement Certificate and Sap S/4Hana Finance Official Certificate.
